Whether you operate a home-based business or work out for your home, an organized office is key to productivity. A cluttered desk is a cluttered mind. A disorganized home office is the number one cause of unnecessary mind-blocks to new solutions and ideas in your work. If you find yourself spending unnecessary time searching for something you should have on the tips of your fingers, it is time to organize your home office.
If you are overwhelmed by the clutter and mess that is taking over your home office, there is no need to worry. Simply follow these steps to organize your home office so you can increase productivity and bring back the focus that is needed for top-quality work.
1. Use Adequate Furniture
An organized home office absolutely needs adequate furniture. Every office space needs proper spots for essential items such as computer hardware, equipment, reference materials, and file space. Having proper space will allow you to do your work more comfortably and efficiently. Filing cabinets and drawers should be incorporated into any home office that way important paperwork is always accessible.
You should also make sure that your office furniture provides ample space for both work and storage. A decent sized desk will give you a good business feeling. Good seating support is another crucial piece of office furniture. An uncomfortable chair won’t just take a toll on your health, but it will decrease your work productivity as well.
2. Establish Activity Centers
An efficient home office should be zoned into activity areas, each with their own purpose. Having special spots for different purpose items is essential to organization.
The first area should be a work center which includes a clear workspace, your computer and frequently-used office products such as printers, staples and pens.
The next area is the reference center which should include things such as manuals, dictionaries, binders and professional books. It would be an excellent choice to place your filing cabinets and drawers in the designated reference area .
Last but not least, there is the supply center. Just as the name suggests, this will be the number one spot for all of our office and paper supplies.
3. Properly Place Equipment
Position your equipment throughout your office by frequency of use. If you use your printer on a daily basis, it should be within easy reach. Things that are not used as often like scanners or copiers can be placed outside of your main work area.
When setting up equipment and hardware, be conscious of cable and wires as it is best to keep them out of sight. Wires dangling out from behind your desk look unattractive, are unsafe and have the ability to distract your view during work. Don’t forget to label the cords that connect to different devices, this is easily done with a little bit of tape.
4. Arrange Your Files
Establish a paper processing area that will allow you to organize and access your files easily. Being able to immediately locate the documents that you need, right when you need them is going to make your life much easier. The tried and tested method of filing alphabetically with the most recent dates closest to the front is the most common and convenient way to organize paperwork. Also, place a trash can within your working area. This is the best way to make sure waste does not pile up in your workstation.
5. Relocate Personal Items
You can’t help but adore that cute photo of your dog in the heart shaped frame, but does it really need to be located right in the middle of your desk?
Take everything that is not directly related to work, off your desk. This includes things such as magazines, plants, and other various souvenirs. This does not mean that you need to take them completely out of your office, they just need to be in a more remote place. Put plants on a window ceiling or hang them from hooks in the ceiling. Place a designated shelf in your office just for personal photos and items so they can continue to inspire you without distracting you by making home on your workspace.
6. Organize Your Computer Desktop
Aside from your physical home office, you should also take the time to organize your desktop. Take on the help of software applications that help you organize your appointments, emails and other important files. Use folders to place files in a way that makes sense to you while tossing ones you no longer need.
You can organize your home office with minimal fuss by following the previously listed steps. It will be exciting to watch your office evolve from a mess to a productive sanctuary.